Meeting **
249 Central Park Ave #300
Virginia Beach, VA 23462
Attendees:
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Tim Riggs (Guard Ian Ada Galaxy)
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Faeryn Riggs (Sister Cain Tuckee) — Unable to attend
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John Hughes (Sister Ivana Balls O’Plenty) — Unable to attend
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Juan Carlos Estremera (Sister Sacral Idgits DeMonica Influencia)
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Jacob Dement (Sister Cecilia Upton Noella Thompson) — Joining virtually
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Jacob Murphy (Guard Hal Naw Just us)
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Jonathan Perez (Sister Gloria Holes) — Joining virtually
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Pup Gus Gus
Agenda:
- Previous Meeting Agenda (Guard Ian Ada Galaxy)
2023-07-29 - Notes - Seven City Sisters - Organizational Meeting
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501(c)(3) status update (Guard Ian Ada Galaxy)
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Attire Committee Update (Sister Sacral Idgits DeMonica Influencia)
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Board Reminder on Conflict Resolution (Guard Ian Ada Galaxy)
2023-08-09 - Reminder on Conflict Resolution from Board of Directors.pdf
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Resignations (Guard Ian Ada Galaxy):
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Rachael Hernandez (Guard eNefFGeee)
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Sunny Haynes (Sister Sybil Rights)
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Michael Haynes (Sister Tina Bortions)
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Board/Officer Nominations
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Policies and Procedures - Board Members:
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Elected in December at Annual Meeting
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Minimum Elected Board/Officers:
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5 members at large
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President (Prioress)
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Vice President (Mistress of Novices)
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Secretary (Mistress of Communications)
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Treasurer (Mistress of Coins)
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Open Discussion
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Next Meeting
Minutes:
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Previous Meeting Agenda (Guard Ian Ada Galaxy)
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Table discussion regarding Rachael and Sunny as founding members - separate agenda item to discuss handling them.
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Founding members list is as it was on 07/29/2023
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Motion to approve
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Passes - 4 yea, 0 nea
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501(c)(3) status (Guard Ian Ada Galaxy)
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Case has been assigned to Joe Kennedy with IRS. He reached out for more information last week. We provided the information he requested regarding the founding directors.
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Expecting response in 2-3 weeks regarding application status. Tim to provide update at next meeting
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Board Member Reminder (Guard Ian Ada Galaxy)
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2023-08-09 - Reminder on Conflict Resolution from Board of Directors.pdf
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No questions or comments regarding the reminder
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Attire Committee Updates (Sister Sacral Idgits DeMonica Influencia)
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Committee Discussions thus far:
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There is a design online that they agreed to use, a traditional nun habit. Collar - traditional sister collar - shoulder width, full circle
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Lined with formal color lace (color TBD)
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Formals: FPM wears lace, anyone else - no lace
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Informal: FPM may wear lace, anyone else - no lace. FPM may add flare.
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Sister Sacral to open lace colors to group chat for vote
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Resignations (Tim)
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Sunny and Rachael each have submitted resignations to the board.
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Michael left group chat, but hasn’t submitted resignation to the board. Sister Sacral to reach out to him to confirm if he’s resigning, sabbatical, inactive, etc
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Substantial discussion regarding handling of Sunny and Rachael, how to classify them, and what to do if they wish to be reinstated. Consensus is to keep them listed as founding members, but update membership roster to have resigned status. The GM would have to vote on any reinstatement in the future.
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Motion: Sunny and Rachel - accept resignations, move to resigned status in membership roster
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Passes - 4 yea, 0 nay
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Board Members
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Discrepancy between Bylaws (4 minimum board members, including officers) and PNP (5 minimum AT LARGE board members. No minimum officers).
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Motion to Amend bylaws and policies and procedures
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Minimum 5 board members
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President (Prioress)
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Vice President (Mistress of Novices)
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Secretary (Mistress of Communications)
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Treasurer (Mistress of Coins)
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1 Board Member At-large
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Passes - 4 yea, 0 nay
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The Annual Meeting is in December, normally will accept nominations in October/November, but we need to fill at a minimum those positions now.
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Open in chat for nominations - vote at the next September meeting for the remainder of 2023.
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Motion to table election of officers until next meeting
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Passes - 4 yea, 0 nay
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Next Meeting
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Tim to post poll for scheduling
Action Items:
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Juan - reach out to Michael to confirm his membership status
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Juan - to post a poll for lace colors
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Tim - open nominations to chat
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Tim - poll chat to schedule next meeting
**